Trusted by Canadian founders
Most Seed to Series A founders spend 15+ hours a week on email, scheduling, follow-ups, and admin. That's not building a company. That's being held hostage by your own calendar. There's a better way.
Join founders like Graeme Barlow (8-figure CEO) who freed 20+ hours/week with Scaledforce.
Payroll rates from CRA 2025. Benefits, recruiting, and turnover are industry averages. Scaledforce: $2,000/mo full-time, $1,200/mo part-time.
Trusted by Canadian founders
It's not an admin problem. It's a stage problem. The company hasn't earned the leverage yet, so the founder absorbs every gap. These are the loops we see every week.
Fundraising, hiring calls, contract reviews — it all routes through you. The strategic work waits until after 10pm.
Warm intros go cold. Prospect follow-ups slip. You care about all of it — you’re just doing four jobs at once.
Social, content, ops, bookkeeping — each one matters, none is a full-time hire. So you cobble together freelancers and end up doing it yourself.
A local EA is $65K–$90K plus CPP, EI, and benefits. A US agency is $3,500+ USD on a 6-month lock-in. Both are real money for a hire that’s hard to undo.
A marketplace VA ghosted. An agency hire needed more managing than they saved. The instinct now is to just keep doing it yourself.
A full-time, dedicated EA placed in 2 to 3 weeks. $2,000 CAD/month, all-in. Month-to-month. Managed by a Canadian team.
Book a free discovery call →Other paths get you an EA. Most of them also get you USD invoices, US time zones, multi-month waitlists, six-month lock-ins, or a freelancer you'll re-source in 90 days. Here's how we stack up for a seed to Series A Canadian founder.
| Hiring a local EAIn-house, Canadian payroll | US EA agencyAthena, BELAY, etc. | VA marketplaceUpwork, Fiverr | ScaledforceCanadian-built | |
|---|---|---|---|---|
| Monthly cost, all-in | $5,400+ CADsalary + CPP, EI, vacation, benefits, recruiting, overhead | $3,500+ USDapprox. $4,800+ CAD | $400 to $1,500wide quality variance | $2,000 CADflat, all-in, full-time |
| Time to first day | 8 to 12 weeks | 4 to 8 weeks, with waitlist | 1 to 7 days | 2 to 3 weeks |
| Time zone | Your hours, native | US-anchored | Often overseas, offset hours | Your hours, native |
| Contract | Full-time, indefiniteHR risk if it doesn't work | Often 6 months or longer | None, but no quality floor | Month-to-monthno deposit, no lock-in |
| Account management | None. It's on you. | Light, US-based | None | Dedicated Canadian AMin Vancouver, your time zone |
| If it doesn't fit | You're stuck | Slow rematch | Re-post and re-vet yourself | Free replacement, any time |
Here's the math no one talks about at your stage:
If you're a founder billing your time at $200/hr (conservative for a funded company), every hour you spend on email, scheduling, and admin costs your company $200 in lost strategic output.
At 15 hours/week, that's $156,000/year in founder time burned on work that someone else could own.
The question isn't whether you can afford an Executive Assistant.
It's whether you can afford another quarter without one.
Fix it for $2,000/month. No lock-in. No deposit. Cancel anytime.
Book a Free Discovery Call →Scaledforce places elite, university-educated Executive Assistants from the Philippines with Canadian founders. Not freelancers. Not gig workers. Full-time, dedicated professionals who become the operational backbone of your company.
Your EA will own your inbox, protect your calendar, manage your travel, prep your board meetings, and chase every follow-up, so you can focus on the work that only you can do.
And because we handle sourcing, vetting, onboarding, and ongoing performance management, there's no HR overhead on your side. You get a credit card, you get a person, you get your life back.
A real operational backbone running the systems that keep your week moving, so you can spend your hours on the work that only you can do.
Your EA processes your inbox to zero, drafts replies in your voice, and keeps calendars synced across ventures. You stop checking email because someone else has it.
Investor updates, board decks, attendee research, and post-meeting action items — all handled. Nothing gets lost between the room and the work.
CRM clean, projects on track, weekly status updates, SOPs documented. Operating cadence, not chaos.
Trip files, venue sourcing, restaurant bookings, flight preferences tracked. You just show up.
Social posts scheduled, content distributed, light design in Canva. Your audience doesn’t go quiet during heads-down quarters.
Your EA uses AI tools as a multiplier, not a crutch. They build SOPs, automate recurring tasks, and find better ways to do everything.
Every candidate goes through a multi-stage vetting process before you ever see a shortlist.
Role-specific technical testing to verify real competence, not just resume claims.
Behavioral profiling to match candidates to your leadership style and communication preferences.
We assess for Western business norms, proactive communication, and an ownership mindset.
Employment history verified. References contacted. No surprises after day one.
Dane and Scaledforce made the entire process incredibly simple, from an easy onboarding, painless payment, and honestly unreasonably affordable prices for the calibre of talent. I've now recommended them into all of our portfolio companies. Scaledforce is easily the best company I've ever worked with.
It's not about cheap labour. It's about a deep pool of university-educated, English-fluent, Western-aligned professionals who treat your business like their own.
Deep talent pool of university-educated professionals, with a strong tradition of service excellence.
American English, Western-aligned business culture, zero communication barrier from day one.
Proven loyalty. Average tenure 3–5× longer than typical North American VAs.
Working your hours: PST, MST, CST, EST. Available exactly when you are.
A few of the EAs we’ve placed with Canadian founders
We do all the heavy lifting. You get a person, you get your time back.
We learn how you work, what's eating your time, and what your ideal EA looks like. No generic questionnaires. A real conversation about your business.
We present 3 hand-picked candidates who've passed our technical assessments, cultural screening, and DISC profiling. You interview your favorites. We handle the rest.
We onboard your EA with a structured 90-day ramp. Weekly check-ins for the first month, then monthly performance reviews. You're never on your own.
My wife and I grew our e-commerce brand from $35,000 in debt to multiple seven figures before we exited. But for years, we were the bottleneck — buried in $18/hour tasks, hammering 50–60 hour weeks doing work that had nothing to do with actually growing the business.
Everything changed when we learned to delegate and brought on global talent based in the Philippines. Our workload dropped to one hour a week, and the business kept growing and became more profitable.
I kept meeting Canadian founders stuck in that exact same place: exhausted, operating on thin margins, and holding their own growth back.
That’s why I built Scaledforce — because Canadian founders deserve to scale successful companies without sacrificing everything else that actually matters.
You’re handing your EA access to email, calendar, and your CRM. Here’s how we take that seriously.
Every EA signs a comprehensive non-disclosure agreement before placement.
Remote work runs through secured connections with monitored access protocols.
Your Vancouver-based account manager oversees every placement. No black box.
Every candidate passes employment and reference checks before they’re shortlisted.
Most VA marketplaces give you a profile and wish you luck. We do a 3-round interview process with DISC assessments, place only the top 1% of applicants, and provide ongoing managed support: performance reviews, training, and a dedicated Canadian account manager. If it's not working, we replace them at no cost.
Yes. Filipino professionals are immersed in Western business culture, consume the same content you do, and many have worked with North American companies for years. Our calibration process maps your exact workflows, tools, communication style, and expectations before we even start recruiting.
We offer part-time placements at $1,200 CAD/month. Same quality, same managed service, half the hours.
No. Month-to-month. If it's not working after 30 days, you can walk away. We earn your business every month.
Every placement signs an NDA. Filipino professionals rank among the highest globally for respect of authority and rule-following. They take data security seriously. We also support VPN setup and any security protocols your company requires.
We provide regular performance check-ins and productivity insights. For clients who want closer oversight, we offer optional activity tracking and structured daily summaries. You choose the level of visibility that fits your leadership style.
Book a 15-minute call. We'll show you exactly how much time and money you're leaving on the table, and how to get it back in 3 weeks.
Book Your Free Discovery Call →No commitment. No pressure. Just a conversation between founders.